Outlook 365 for mac view folder size windows#

Have a look at which folders have the largest size.While viewing your mail in Outlook, right-click the email address in the left pane and choose вЂњ Data File PropertiesвЂњ.Once you have deleted any unwanted items, be sure to empty the вЂњ Deleted ItemsвЂќ folder by right-clicking it and selecting вЂњ Empty FolderвЂњ. From the вЂњ Advanced FindвЂќ screen, you can delete any unwanted items. The wizard searches for messages that meet your search criteria.Personally, I try to find items larger than 250 kilobytes, then select вЂњ FindвЂ¦вЂњ. From the вЂњ Mailbox CleanupвЂќ screen, you can choose to вЂњ Find items older thanвЂќ a certain number of days, or вЂњ Find items larger thanвЂќ a certain size.Go to вЂњ FileвЂќ > вЂњ Cleanup ToolsвЂќ > вЂњ Mailbox cleanupвЂњ.This feature is not available in the macOS version.

Outlook 365 for mac view folder size windows#

Note: These steps are for the Windows version of Outlook. Click вЂњCompact NowвЂќ.Of course, itвЂ™s best to keep things tidy and clean out some of the things youвЂ™ll never need.В To clean out your mailbox, follow these steps. If the currently selected account is a POP3 account (.pst file), the following dialog box displays. Select the Outlook data file you want to compact in the list and then click вЂњSettingsвЂќ. On the Account Settings dialog box, click the вЂњData FilesвЂќ tab. Click вЂњAccount SettingsвЂќ and then select вЂњAccount SettingsвЂќ from the drop-down menu. If not, click вЂњInfoвЂќ in the list of items on the left. Then, make sure the Account Information screen is active. In the main Outlook window, click the вЂњFileвЂќ tab again. Now that youвЂ™ve deleted items you donвЂ™t want and emptied the Deleted Items folder, itвЂ™s time to compact your Outlook data file. Step Three: Compact Your Outlook Data FIle The same confirmation dialog box pictured above displays. Then, right-click on the Deleted Items folder in the account you want to compact and select вЂњEmpty FolderвЂќ from the popup menu. Press Ctrl+1 to open the Mail pane, if itвЂ™s not. To do this, first make sure the Mail pane is active. If the Mailbox Cleanup dialog box is not open, you can also empty the Deleted Items folder directly in your account on the Mail pane. One way is by clicking вЂњEmptyвЂќ on the Mailbox Cleanup dialog box, if itвЂ™s still open.ДЄ confirmation dialog box displays making sure you want to permanently delete the items in the Deleted Items folder. If there are still items in the Deleted Items folder, there are two ways you can empty the folder. YouвЂ™ll also want to empty the trash, or вЂњDeleted ItemsвЂќ folder, before continuing. You can also press Shift+Delete to permanently delete the selected items, bypassing the Deleted Items folder. Select any emails, calendar, tasks, and notes items you donвЂ™t want and press Delete. If you want to delete more items from your account, click вЂњCloseвЂќ to return to your account. You are returned to the Mailbox Cleanup dialog box. There is two available login method Basic and modern authentication. Select an Exchange or Office 365 account, and then click Change. After selecting the OLM files, click Add on the destination section. Click File > Account Settings > Account Settings. Choose the OLM files from their saving folders. Our Deleted Items folder is not huge, but we should empty it anyway before compacting our data file. On the home screen of the software, click Add on source section to add the OLM files. To see the size of the Deleted Items folder, click вЂњView Deleted Items SizeвЂќ. Scroll through and see which folders are bigger, where you might want to delete items. The Folder Size dialog box shows you the size of each folder in the currently selected account. On the Mailbox Cleanup dialog box, click вЂњView Mailbox SizeвЂќ.